Finance
Topics in this document:
To access this section in Monetization, from the Menu, select Business configuration, and click Finance.
Accounts
To access this section, click Accounts. A paginated list of all accounts is shown in a tabular format.
An account is used for general ledger mappings and financial bookkeeping.
Three actions/subpages can be performed/viewed under this section, namely:
Create account
Under accounts, to create an account, click Create new. Provide a name, code, and description.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.In addition, choose the type of account; they refer directly to accounting types. They are as follows:
- Asset
- Expense
- Equity
- Liability
- Revenue
Details account page
Under accounts, to see the full details of a particular account, click Details. It contains the following:
- Name
- Code
- Description
- Type
Update account
Under accounts, to update an account, first, click Details; it shows the details of the account. Then to update, click Update.
Information:
All information filled out under the create account section can be updated except for the Code.General ledger groups
To access this section, click General ledger groups. A paginated list of all general ledger groups is shown in a tabular format.
A general ledger group can be used to group multiple general ledgers. Groups of general ledgers can be targeted for financial reports.
Four actions/subpages can be performed/viewed under this section, namely:
- Create a general ledger group
- Details general ledger group page
- Update general ledger group
- Delete general ledger group
Create a general ledger group
Under general ledger groups, to create a general ledger group, click Create new. Provide a name, code, and description.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.Details general ledger group page
Under general ledger groups, to see the full details of a particular general ledger group, click Details. It contains the following:
- Name
- Code
- Description
Update general ledger group
Under general ledger groups, to update a general ledger group, first, click Details; it shows the details of the general ledger group. Then to update, click Update.
Information:
All information filled out under the create a general ledger group section can be updated except for the Code.Delete general ledger group
Under general ledger groups, to delete a general ledger group, click Delete.
Note:
Deleting a general ledger group already used in a general ledger cannot be done. Every particular reference to the general ledger group first has to be deleted.General ledgers
To access this section, click General ledgers. A paginated list of all general ledgers is shown in a tabular format.
A general ledger can have account mappings, which are used to keep track of financial journals.
Four actions/subpages can be performed/viewed under this section, namely:
Create a general ledger
Under general ledgers, to create a general ledger, click Create new. Provide a name, code, and description.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.To include a general ledger as part of a group of general ledgers, select the general ledger group.
To add an account mapping, under Account mappings, click Add mapping. Choose the condition, amount type, debit account, and credit account.
Information:
The debit/credit account is created under accounts. For more information, see Accounts.Example of an account mapping
| Condition | Amount type | Debit Account | Credit Account |
|---|---|---|---|
| billed | tax | Subscriptions: Tax | Accounts Receivable |
| billed | net | Subscriptions | Accounts Receivable |
| billed | discount | Accounts Receivable | Subscriptions: Discount |
| unbilled | net | Subscriptions | Accounts Receivable |
| unbilled | discount | Accounts Receivable | Subscriptions: Discount |
| unbilled | tax | Subscriptions: Tax | Accounts Receivable |
Details general ledger page
Under general ledgers, to see the full details of a particular general ledger, click Details. It contains the following:
- Name
- Code
- Description
- Account mappings (if any)
Update general ledger
Under general ledgers, to update a general ledger, first, click Details; it shows the details of the general ledger. Then to update, click Update.
Information:
All information filled out under the create a general ledger section can be updated except for the Code.Delete general ledger
Under general ledgers, to delete a general ledger, click Delete.
Note:
Deleting a general ledger already used in other parts of Monetization cannot be done. Every particular reference to the general ledger first has to be deleted.Taxes
To access this section, click Taxes. A paginated list of all taxes is shown in a tabular format.
A tax is an object that can be added to a price to calculate a tax, such as VAT.
Four actions/subpages can be performed/viewed under this section, namely:
Create tax
Under taxes, to create a tax, click Create new. Provide a name, code, description, and validity period.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.Information:
The provider is only applicable in the case of a third-party taxation gateway provider that Monetization provides. Otherwise, the tax is percentage based.Details tax page
Under taxes, to see the full details of a particular tax, click Details. It contains the following:
- Name
- Code
- Description
- Validity
- Provider
- Value
- Type
Update tax
Under taxes, to update a tax, first, click Details; it shows the details of the tax. Then to update, click Update.
Information:
All information filled out under the create tax section can be updated except for the Code.Delete tax
Under taxes, to delete a tax, click Delete.
Note:
Deleting a tax already used in other parts of Monetization cannot be done. Every particular reference to the tax first has to be deleted.Tax suppliers
To access this section, click Tax suppliers. A paginated list of all tax suppliers is shown in a tabular format.
A tax supplier refers to your company and includes any information relevant to reporting to the tax authorities.
Four actions/subpages can be performed/viewed under this section, namely:
Create tax supplier
Under tax suppliers, to create a tax supplier, click Create new. Provide a name, code, description, address, country, city, and zip code.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.Other configurations, which include whether your company is facilities-based, is a franchise and is regulated, can impact how taxes are treated when working with third-party integration.
Furthermore, choose the service class, which can be local or primary long distance, and the business class, which can be ILEC or CLEC.
Details tax supplier page
Under tax suppliers, to see the full details of a particular tax supplier, click Details. It contains the following:
- Name
- Code
- Description
- Address
- Country
- State
- City
- ZIP
- Facilities based
- Franchise
- Regulated
- Service class
- Business class
Update tax supplier
Under tax suppliers, to update a tax supplier, first, click Details; it shows the details of the tax. Then to update, click Update.
Information:
All information filled out under the create tax supplier section can be updated except for the Code.Delete tax supplier
Under tax suppliers, to delete a tax supplier, click Delete.
Note:
Deleting a tax supplier already used in other parts of Monetization cannot be done. Every particular reference to the tax supplier first has to be deleted.Customer types
To access this section, click Customer types. A paginated list of all customer types is shown in a tabular format.
The customer type in Monetization is used to segregate customers or to create different customer categories, which can be helpful for statistics and analytics purposes.
Examples of a customer type
- Vendor
- Reseller
- Company
- Supplier
- Partner
- Agent
- Person
- Operator
Note:
During the onboarding process of a customer, you must insert a customer type.Information:
Under analytics in Monetization, you can filter by customer types for usage.Four actions/subpages can be performed/viewed under this section, namely:
Create customer type
Under customer types, to create a customer type, click Create new. Provide a name, code, and description.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.A customer type can be marked as sensitive data; use the Sensitive data toggle switch to enable/disable. If enabled, any customer object of this type represents a person or legal entity in Monetization.
Note:
Sensitive customer types cannot be accessed from the onboarding process of the self-care portal. By default, all customer types are sensitive.Non-sensitive customer types are meant to represent customer objects which do not contain sensitive (personal) data and are only used for tracking relationships between different customer objects in special use cases such as utilities (Customer – Apartment).
Details customer type page
Under customer types, to see the full details of a particular customer type, click Details. It contains the following:
- Name
- Code
- Description
- Sensitive data
Update customer type
Under customer types, to update a customer type, first, click Details; it shows the details of the customer type. Then to update, click Update.
Information:
All information filled out under the create customer type section can be updated except for the Code.Delete customer type
Under customer types, to delete a customer type, click Delete.
Note:
Deleting a customer type already used in other parts of Monetization cannot be done. Every particular reference to the customer type first has to be deleted.Bill Items
To access this section, click Bill Items. A paginated list of all bill items is shown in a tabular format.
A bill item is in charge of how Monetization represents charges on the bill/invoice. When a product is created, or when any impact occurs that affects the monetary resource, the bill item must be provided for Monetization to know how to represent the charge(s) on the bill/invoice.
Example of bill item
The bill item Subscription Monthly Fee can be used for three different products:
- Monthly Package Gold @ $30
- Monthly Package Silver @ $25
- Monthly Package Bronze @ $20
Even though the products are different with different prices, on the invoice, it will be displayed as Subscription Monthly Fee with their specific price due to the common bill item.
Four actions/subpages can be performed/viewed under this section, namely:
Create bill item
Under bill items, to create a bill item, click Create new. Provide a name, code, and type (Cumulative or Individual). Optionally, add a description.
Note:
The code is a unique identifier of an object. It can be used during integration with the Monetization API.Information:
A bill item either has a cumulative/individual type. Setting the bill item to have an individual type means if there are multiple items with the same bill item on the same invoice, they would be presented on separate lines.
However, setting the bill item to have a cumulative type means if there are multiple items with the same bill item on the same invoice, they would be grouped together.
To include the bill item on the invoice, use the Included on invoice toggle switch to enable/disable. Enabling this feature means that Monetization will pull this data on the JSON object generated for one invoice.
Note:
Only include the information needed on the invoice for performance optimization.Details bill item page
Under bill items, to see the full details of a particular bill item, click Details. It contains the following information:
- Name
- Code
- Description
- Type
- Included on invoice?
Update bill item
Under bill items, to update the bill item, first, click Details; it shows the details of the bill item. Then to update, click Update.
Information:
All information filled out under the create bill item section can be updated except for the Code.Delete bill item
Under bill items, to delete a bill item, click Delete.